Why PDF?

The portable document format (PDF) has become the standard for secure, reliable electronic document distribution and exchange. PDF files preserve the look and integrity of original documents and are easily shared and viewed by anyone using the free Adobe Reader. The recently developed PDF/A also provides an ISO approved standard for the electronic archiving of documents to ensure preservation of content over an extended period of time.

The challenges businesses face

While organizations recognize the value of PDF, working with PDF content and managing PDF files as part of a Document Management or Workflow system presents some common challenges. For example, how to:

• collate printed documents, scanned documents, reports and other outputs from many different software applications into a single, secure PDF document to email or save into a document management system (DMS);
• integrate document scanners into the organization to allow users to review, collate, and reorganize documents prior to saving into the DMS;
• take existing documents stored in a DMS and then render, edit, redact and annotate in PDF;
• add form fields to PDF documents;
• batch process the conversion of legacy documents into text searchable PDFs; and
• provide a cost-effective PDF solution to all end-users without compromising functionality.

How DocsCorp can help

As a global leader in PDF integration technology, DocsCorp provides a comprehensive suite of PDF solutions to enable organizations to create, manage and store documents in PDF. More than 2,500 organizations worldwide rely on DocsCorp’s software everyday, including:

• legal firms to compile, file and share legal documents in a convenient and secure electronic format;
• accounting practices to collate tax returns, accounts and workpapers in PDF for emailing to clients, or saving directly into a practice management system;
• regulated industries and government departments to ensure compliance with security and privacy standards for records management; and
• business professionals to share and secure business sensitive information and documents.

The pdfDocs Solutions Suite

pdfDocs Desktop

• Easily create PDFs; combine output from different programs and scanned images; then organize, annotate and arrange as PDF for electronic storage or distribution
• Insert form fields into the PDF document to capture data and information
• Unique find/hide (redaction), ensures secure and complete removal of confidential text

pdfDocs FormFiller

• Fill in, edit, save and digitally sign a PDF form
• Save forms “as is” or “flattened” to ensure that the data is always associated with the form

pdfDocs CompareDocs

• Compare any two documents and highlight differences between them
• PDF-to-PDF, Word-to-Word, Word-to-PDF or PDF-to-anything comparison
• Accept/reject changes natively in MS Word using Track Changes

pdfDocs OCR Server

• Creates fully text searchable PDFs from scanned or existing document images, for quick conversion into Word documents
• Used in conjunction with pdfDocs Desktop, the OCR Server provides OCR capability direct to all DMS users